PTA Elections – Call for Nominations

WE NEED YOU!

Linden Hill Elementary School PTA

2019-2020 CALL FOR NOMINATIONS FOR ALL BOARD POSITIONS

Elections will be held during the general membership meeting on

May 7, 2019 at 7 P.M. All current LHE PTA Members are eligible to vote

President  

Director of School Support
Vice President    Director of Fundraising
Treasurer Director of Student Services

Secretary  

Eligibility Requirements – You must be a current, paid member of the Linden Hill Elementary PTA at time of the election. You can join today by completing the attached membership form and submitting annual dues.

 

Time Commitment – The Executive Board meets once or twice over the summer months & then once a month. Other Executive Board meetings are scheduled as needed. Related work varies in time commitment, but is about 3-4 hours a week, not including event coverage.

 

—————————————————————————————————-

2019/2020 Linden Hill Elementary PTA Executive Board Nomination
Name: _________________________ Desired Position:
Are you currently a LHE PTA member? 1._______________________________
Yes  ______           No*______ 2. _______________________________
3._______________________________
Please submit the nomination form by April 30th to be eligible to be slated. Floor nominations will also be accepted at the May meeting when elections will be held. Please send nomination form into school with your child, drop off at the office, or email to stephanie.fleetwood@redclay.k12.de.us with the subject like “PTA Nomination.”

 

DOWNLOAD NOMINATION FORM

 

* If you are not a member yet and would like to run or vote, please complete and return the attached membership form and submit annual dues. Or join now on MemberHub https://lindenhill.memberhub.store/

 

Linden Hill Elementary PTA Executive Board Position Descriptions

 

President

  • Presides at all meetings of this local PTA;
  • Serves as an ex officio of all committees except the Nominating Committee;
  • Coordinates the work of the officers and committees of this local PTA in order that the purposes may be promoted;
  • Attends DPTA Board of Managers meetings.
  • Attend DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Executive Committee.

Vice President

  • Acts as aide to the President;
  • Performs the duties of the President in the President’s absence or inability to serve;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided by these bylaws, prescribed by the parliamentary authority, or directed by the President, or the Executive Committee.

Secretary

  • Records the minutes of all meetings of the Linden Hill Elementary PTA;
  • Makes sure that can read the records of any previous meetings;
  • Files all records;
  • Prepares minutes for membership and PTA meeting attendees for each Linden Hill Elementary PTA meeting;
  • Keeps a current copy of the bylaws;
  • Maintains a membership list;
  • Sends communications to communicate upcoming activities for the month to Principal/Vice Principal
  • Maintains Linden Hill Elementary PTA website, Facebook, Twitter, etc. accounts
  • Communicates upcoming activities to Linden Hill families via Facebook, Twitter, etc. accounts
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Treasurer

  • Collects all monies and deposit in the PTA bank account. Record deposit slip with applicable Committee Chairperson signature on deposit slip in absence of the Treasurer, the President or Vice President may collect and deposit monies;
  • Have checks and vouchers signed by two people, the Treasurer and one other Executive Board member (the President, if possible);
  • Prepares monthly Treasurer’s Report and bank reconciliations to the Executive Board and at general membership meetings;
  • Keeps accurate records of all receipts which are to be kept in a binder as they are property of the PTA. This binder should be available for inspection/review by any Executive Board member at any time. This binder must also be passed onto newly elected Treasurer;
  • Submits the books annually for an audit or auditing committee selected by the Executive Board or a licensed professional by July 31st;
  • Reports the findings of the annual audit to the Executive Board and general membership;
  • Maintains continuous and direct communication with the President and Executive Board regarding the finances of this local PTA;
  • Works with the President to complete and forward all required tax forms and insurance forms to appropriate agencies;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Director of Fundraising

  • Oversees the fundraising committees;
  • Ensures fundraising activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between any Fundraising Committee Chairpersons and the Executive Board;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

 

Director of Student Services

  • Oversees the activities of committees pertaining to student activities and services, such as school pictures, yearbook, post office, family activities, etc,;
  • Ensures that student-related activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between the Student Services Committee Chairpersons and the Executive Board;
  • Reports on student related activities via a written report at monthly PTA meetings;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

 

Director of School Support

  • Oversees the activities of committees pertaining to school support, such as staff appreciation, website, welcome back social, etc.;
  • Ensures that school support activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between the School Support Committee Chairpersons and the Executive Board;
  • Reports on school support related activities via a written report at monthly PTA meetings;
  • Attend DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.