Fill out the nomination form:  LHE PTA Nomination Form 18-19

Linden Hill Elementary School PTA Executive Board

2018-2019 Call for Nominations

Elections held during the general membership meeting on Tuesday, May 15, 2018 at 6PM

All current LHE PTA Members are eligible to vote

President                                                  Director of Fundraising *

Vice President *                             Director of Student Services *

Treasurer                                                  Important Appointed Board Positions:

Secretary                                                  Legislative Chairperson

Director of School Support *                 Membership Chairperson

 

Eligibility Requirements – Must be a paid member of the Linden Hill Elementary PTA at time of the election.

 

Time Commitment – Meetings – The Executive Board meets once or twice over the summer months & then once a month. Other Executive Board meetings are scheduled as needed. Related work varies in time commitment, but is about 3-4 hours a week, not including event coverage. Coverage of events is not required.

 

 

Linden Hill Elementary PTA Executive Board Position Descriptions –

President –

  • Presides at all meetings of this local PTA;
  • Serves as an ex officio of all committees except the Nominating Committee;
  • Coordinates the work of the officers and committees of this local PTA in order that the purposes may be promoted;
  • Attends DPTA Board of Manager’s meetings.
  • Attend DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Executive Committee.

 

Vice President **–

  • Acts as aide to the President;
  • Performs the duties of the President in the President’s absence or inability to serve;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided by these bylaws, prescribed by the parliamentary authority, or directed by the President, or the Executive Committee.

 

Secretary –

  • Records the minutes of all meetings of the Linden Hill Elementary PTA;
  • Makes sure that can read the records of any previous meetings;
  • Files all records;
  • Prepares minutes for membership and PTA meeting attendees for each Linden Hill Elementary PTA meeting;
  • Keeps a current copy of the bylaws;
  • Maintains a membership list;
  • Sends communications to communicate upcoming activities for the month to Principal/Vice Principal
  • Maintains Linden Hill Elementary PTA website, Facebook, Twitter, etc. accounts
  • Communicates upcoming activities to Linden Hill families via Facebook, Twitter, etc. accounts
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

 

Treasurer –

  • Collects all monies and deposit in the PTA bank account. Record deposit slip with applicable Committee Chairperson signature on deposit slip in absence of the Treasurer, the President or Vice President may collect and deposit monies;
  • Have checks and vouchers signed by two people, the Treasurer and one other Executive Board member (the President, if possible);
  • Prepares monthly Treasurer’s Report and bank reconciliations to the Executive Board and at general membership meetings;
  • Keeps accurate records of all receipts which are to be kept in a binder as they are property of the PTA. This binder should be available for inspection/review by any Executive Board member at any time. This binder must also be passed onto newly elected Treasurer;
  • Submits the books annually for an audit or auditing committee selected by the Executive Board or a licensed professional by July 31st;
  • Reports the findings of the annual audit to the Executive Board and general membership;
  • Maintains continuous and direct communication with the President and Executive Board regarding the finances of this local PTA;
  • Works with the President to complete and forward all required tax forms and insurance forms to appropriate agencies;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Director of Fundraising * –

  • Oversees the fundraising committees;
  • Ensures fundraising activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between any Fundraising Committee Chairpersons and the Executive Board;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Director of Student Services * –

  • Oversees the activities of committees pertaining to student activities and services, such as school pictures, yearbook, post office, family activities, etc.;
  • Ensures that student-related activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between the Student Services Committee Chairpersons and the Executive Board;
  • Reports on student related activities via a written report at monthly PTA meetings;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Director of School Support * –

  • Oversees the activities of committees pertaining to school support, such as staff appreciation, website, welcome back social, etc.;
  • Ensures that school support activities are reviewed, approved, coordinated, and scheduled appropriately;
  • Acts as primary liaison between the School Support Committee Chairpersons and the Executive Board;
  • Reports on school support related activities via a written report at monthly PTA meetings;
  • Attend DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

 

Membership Chairperson * –

  • Sets attainable membership goals for the year;
  • Develops a membership theme, if appropriate;
  • Creates a year-long calendar of membership events, include due dates set by Council and direct PTAs for remittances, and for awards and incentive;
  • Develops a budget to support your membership plan projects and events;
  • Keeps accurate membership records and submit written reports to the Board, membership, and DPTA;
  • Attends DPTA Annual Conference and any trainings and/or workshops offered; and
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

Advocacy/Legislative Chairperson * –

  • The local unit Advocacy/Legislative Chairperson represents members at DPTA’s Annual Legislative Day in Dover (usually in May), where DPTA offers training and the statewide legislative platform is decided;
  • Works to inform members about issues;
  • Helps local unit PTA members determine the statewide platform;
  • Empowers members to discuss local advocacy issues and helps members speak up when it matters most;
  • Attends Red Clay School Board meetings and reports to the Executive Board, as well as, a verbal report during PTA meetings;
  • Attends DPTA Annual Conference
  • Performs such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by President, or the Executive Committee.

 

*Title pending approval of proposed bylaws. Currently the approved positions go by the names – President, Vice President, Treasurer, Secretary, 1st Vice President, 2nd Vice President, 3rd Vice President, and 4th Vice President